The necessity of technical works monitoring
The execution of technical or other public or private works requires monitoring of its natural and financial parts during their life cycle. Moreover, due to the fact that works can be funded by third party organizations, it is necessary to submit technical reports in the form of technical papers in order to apply for funds and to produce work progress reports for the proper organizations.
The work and technical papers monitoring system produced by Nessos Information Technologies SA is able to cover a great deal of needs found in techno-financial applications.
The search for resources for the execution of works demands technical, financial and time scheduling plus monitoring, control and account of the actions taken.
This system is for private or public organizations, local governments and generally for every organization that executes works funded by third party organizations.
Full administration of works life cycle
Recording of technical and financial data during a work’s life cycle is the cornerstone for its proper monitoring. This application features recording of a vast quantity of data that are related to a work and the personnel that is involved.
This includes the recoding of general data (analytic description, purpose, heads of designing, monitoring and supervision, contractors, locality) and of detailed data (time schedule, budget, accounting data, stages of management evolution, money flows).
Management of major projects is getting easier with the segmentation and discrete monitoring of smaller parts of the whole work which are technically and financially self-contained. Separation of major works into sub-woks is reflected to monitoring of conventional objects (i.e. studies, contract works) and of cost units (i.e. materials, abalienations).
The incorporated administration mechanism includes:
- work evolution monitoring
- funding applications submission monitoring
- work funding monitoring
- fund absorption monitoring
Recorded work data meet the requirements of funding organizations and administration authorities.
Moreover, information produced by the system is multiply valuable as far as functionality of a contemporary organization is concerned and includes investment and production budget making, cost analysis and the necessary managerial information.
Work and sub-work technical paper making
All the information that is stored at the technical work classification subsystem is fully exploited in order to make work and sub-work technical papers. Without any user intervention, data are transferred to the appropriate forms as they are recorded during the administration transactions.
The work technical paper creation and monitoring subsystem is fully independent from the classification mechanism so that the application of other standard technical papers, depending on the data demands of the current funding organization, can be made possible.
At the present application version, work technical papers for funding through the Public Investment Program (PIP) are supported. This way, after filling in the necessary data, technical papers are immediately available for printing and submission.
Aggregate data and progress reports
In parallel with work technical papers composition, a series of reports and print-outs fully cover the demands of the organization and the administration authorities update regarding programmed and executed works as far as PIP is concerned. The system covers the production of:
- Periodical work progress reports
- Periodical work funding reports
- Aggregate work progress reports
- Collective work decisions (CWD)
- Collective study decisions (CSD)
- Collective CWD and CSD
The print-out production using multiple criteria (investment category, type of sub-work, time, etc) renders the papers monitoring and printing subsystem a powerful management information system (MIS).
Parameter, security & access and data transfer subsystems
Using the parameters subsystem, configuration of the system to the using organization’s needs is made possible, without any modification to the application business logic. The application possesses a priori a plethora of parameters solely based on the technical know-how of Nessos Information Technologies SA; parameters which are sufficient even for the most demanding user.
The security & access subsystem guarantees controlled usage of the application via user accounts and passwords which are owned by authorized users. Moreover, it features control of allowable actions at transaction level for all users which makes possible the adaptation of the application at its operational and procedural functioning environment.
Information storage at a central database assures data integrity; however, a specialized data and parametrization transfer mechanism is available so that the system can function at remote workstations, without the existence of a data exchange network. With the aid of the above mechanism, primal data are collected at a central service responsible for the processing and production of technical papers and reports, while with the reverse procedure, parametrization modifications are sent at peripheral workstations.
Functioning of supportive systems attributes the system with flexibility, extensibility and integration, properties that are necessary for applications of this kind.
The fully graphical user interface assures ease of navigation via keyboard and/or mouse while graphical menus make user navigation easier.
The application provides help for every field in every form and is accompanied with installation and user manuals.
The system has been built using open architecture so that it can interoperate with other applications (budget systems, cost systems etc) and third-party systems (i.e. OPS Ergorama) and thus provides the optimum solution for the technical and financial monitoring of works and technical papers.